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Data Protection Officer (DPO) as a Service

Why should you consider designating a Data Protection Officer (DPO)?

 

If you are processing personal data, you must always keep in mind that it can be protected by specific laws like the GDPR (General Data Protection Regulation) for European citizens (or the LGPD for citizens from Brazil). 

 

The GDPR (and also the LGPD) has an extra-territorial scope and due to that, you have to comply with the law, when processing personal data of European or Brazilian citizens. 

 

Processing for example means that you just receive an email containing personal information and store them in your file system. Or a customer signs up in your online shop and starts shopping.

 

The GDPR is a complex data protection law which tries to protect the personal data of individuals. Due to that there are a lot of obligations which you have to comply with like

 

  • the lawful basis of data processing,

  • the user rights,

  • the technical and organizational measures or 

  • the accountability of the controller.

Frequently asked questions about our
DPO Service (FAQs)

What is the role of the DPO?

A DPO doesn’t have to be a full-time role in most scenarios, but it does require extensive data protection expertise. Having access to an experienced and knowledgeable outsourced DPO is a cost-effective solution for improving information security and compliance with data protection laws, such as the GDPR. Based on the tasks of Art. 39 GDPR, the role of the DPO can be described as followed: to inform and to advise the controller, the processor, and the employees, to monitor compliance with the GDPR, to provide advice where requested, to cooperate with the supervisory authority and to act as a point of contact. But it is not as easy as it sounds. The DPO must perform the tasks risk associated which means that the DPO needs an understanding of the company and of the processing activities. Based on the analysis of processing activities and the technical and organizational measures, the DPO can set up the plan to be GDPR compliant. We are certified as Data Protection Officer and certified as Data Protection Auditor, and we can help you with all your questions related to data protection. Failing to protect personal data can not only lead to significant financial penalties from regulators, but also risks reputational damage to your organization (for example https://www.cnbc.com/2022/01/18/fines-for-breaches-of-eu-gdpr-privacy-law-spike-sevenfold.html ). By tested and established best practices, GRIFFOX can help you to protect the data your organization processes on your customers, suppliers, and employees, keep your organization informed and advised about data protection, and where necessary, cooperate with regulators on your behalf. 

How does a DPO as a Service work?

Our outsourced service provides you with a highly experienced Data Protection Officer (DPO) who works remotely as an integral member of your team. You benefit from a knowledgeable, hands-on data protection professional who undertakes the DPO’s responsibilities in an extremely cost-effective way. Using best practices as well as individual measures fitting best for your business, we help you to keep costs and efforts low and ensure you to be GDPR compliant. Starting with an initial audit helps to be aware of gaps and to set up a plan to implement the necessary measures to be GDPR compliant. If you designate GRIFFOX as your DPO, we will deliver necessary documents and documentations like GDPR Project plan Policies for your website (Privacy Policy / Cookie Policy) Policies for your daily business (Employees Handbook / Password Policy / BYOD and Home Office Policy) Confidentiality Agreements for your employees Records of Processing GDPR Project plan Documentation of your technical and organizational measures Risk assessment Data Protection news & updates

How much does a DPO as a Service cost?

There a several factors that influence the costs of a DPO as a Service. Following, you find an overview of aspects that influence the monthly and initial costs. 1.Number of employees 2.Number of processing activities 3.International data transfer 4.Number of business locations 5.Level of data protection knowledge 6.Level of technical and organizational measures Based on these measures, we at GRIFFOX always find the best price for you and your company.

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If you need advice in daily business, you can call us or message us and we will find a solution for you in no time. GRIFFOX acts as your external service provider and supports you in all questions related to data protection.  If you need additional consulting hours, you only pay for the time that you use, and compared to an internal DPO, you never need to meet the cost of ongoing training, benefits packages, absence, holidays, or sickness, and you avoid all employment liabilities. GRIFFOX also has knowledge of numerous data protection and cyber security platforms, tools, vendors, and software solutions, so provides informed guidance, reduced decision time, and improved choice.

Why choose GRIFFOX DPO Service?

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We are certified!!!
Our Experience
  • 10+ years of Experience in Data Protection / Data Privacy

  • 15+ Years of Experience in Internal and External Auditing

  • 20+ years of Experience in Risk Management

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